Adding Tasks

To collaborate on mappings you can create tasks depending on your requirement. By default, you can create to-do tasks, access requests, or issues. Apart from these task types, you can configure custom task types via Task Type Configuration.

To add tasks, follow these steps:

  1. In the Additional Mapping Information pane, click the My Action Center tab.

    2. The My Action Center tab opens. It displays a list of all tasks related to the map.

  2. Click .

    3. A list of task types appears.

  3. Click the required task type.

    4. The Create New Task page appears.

  4. Enter appropriate values in the fields. Refer to the following table for field descriptions.

    5. Field Name

    Description

    Task is being created on Asset

    Specifies the asset for which the task is created.

    This field autopopulates with the map name.

    With Task Type as

    Specifies the task type.

    For example, To do Task.

    Name

    Specifies the name of the task.

    By default, it autopopulates with a name in the following format: Mapping_<Map_Name>. You can edit it and rename the task.

    For example, Test Mappings.

    Description

    Specifies a description of a task.

    For example: Test all the mappings and record the effort required.

    Important

    Specifies whether the task is important

    Due

    Specifies the due date of the task.

    Use to set the due date.

    Assign Users

    Specifies the users assigned to the task. You can assign DI and BU users from the list.

    For example, Richard Cooper.

    External user emails

    Specifies the email ID of external users.

    For example, chris.harris@quest.com
  5. Click .

    6. The task is created and saved. Use to edit the task details and attach relevant documents.

Chat

Use the Chat tab to send messages to the assigned and external users of a task.

On the Chat tab, enter your message in the text box and use the following options:

    Assigned

    Use this option to send messages to the assigned users.

    External Users

    Use this option to send messages to external users.

Users are notified via Messaging Center.

You can manage a task using the options available on the task list. Managing a task involves:

  • Marking tasks complete
  • Viewing task details
  • Editing task details
  • Disabling notifications
  • Downloading Chat
  • Sharing chat
  • Marking tasks as pending
  • Deleting tasks

With the My Action Center tab, you can filter and search tasks based on its status and assignments. For more information on search and filter mechanisms, refer to the Filter and Search topic.